PPAG Volunteer Leadership Position Descriptions

This page provides descriptions of volunteer leadership positions at PPAG.

  1. Director-at-Large
  2. President
  3. President-Elect
  4. Immediate-Past President 
  5. Treasurer (Finance Committee Chair)
  6. Treasurer-Elect
  7. Secretary
  8. Board Liaison
  9. Committee Chair

 


Director-At-Large

Purpose:
To act as a voting member of the board with full authority and responsibility to develop policies, procedures and regulations for the operation of the organization; to monitor the organization's financial health, programs, and overall performance; and to provide the Executive Director with the resources to meet the needs of those the organization serves.

Rationale:
Board members set broad policies and gives the Executive Director the authority to implement them in the day-to-day management of the organization. Individual members of the board, however, have no authority to act independently of the full board. When they do, it can seriously damage the organization's ability to carry out its mission, board team spirit and the organization's image in the community.

Board members are also "trustees" of the organization who approve an annual budget that insures it can meet its financial needs. In addition, board members monitor the overall financial health of the organization by reviewing reports of an auditor. However, board members do not become involved with the Executive Director’s responsibility to make day-to-day operational expenditures.

Individual board members should attend board meetings as specified in the bylaws, actively participate in the meeting and serve on committees or as board liaisons. Finally, board members have the responsibility to know and fulfill their proper role as board members and to act in the best interests of those that the organization serves.

Duties and Responsibilities:
Establish policy.
Create and set a budget for the organization.
Hire and evaluate the Executive Director.
Approve funding sources that entail promotion of a product of service.
Monitor finances.
Create and update a strategic plan for the organization.
Select and support the organization's Committee Chairs and periodically review committee performance.
Adopt key operating policies and procedures; approve contracts as appropriate.

  •  
  • Term Limits
  • Each Board member serves a 3 year term.  There are no term limits.

President

Purpose:
To supervise PPAG board members as the Chief Elected Officer of the board.

Rationale:
The President’s main responsibility is to manage, direct board members and to preside over all PPAG board meetings.

To effectively run meetings, the President must work with the President-elect and the Executive Director to prepare an agenda, keep meeting discussion and debate focused on the issues, and move board members to a consensus and decision.

The President is elected by the PPAG members.  His/her authority is granted to him or her only by the association bylaws. He or she may speak publicly on behalf of the board only when given permission and only in support of the decisions of the full board. The President should never give his or her opinion about a board decision to the public or news media without first getting approval from the full board.

Duties and Responsibilities:
Preside over PPAG board meeting and all general and special meetings of PPAG.
Serves as Chair of the Executive Committee.
Works with the Executive Committee and the Executive Director to see that all orders and the resolutions of the board are carried out.

Call special meetings as the need arises, giving sufficient notice as specified in the bylaws.
Support communication between board members and the Executive Director.
Facilitate the board's decision-making processes.
Provide leadership and vision, foster a sense of team spirit on the board, and creative ideas for directing PPAG's activities.
Develop a positive working relationship with the Executive Committee, Committee leaders, and the Executive Director.
With the Executive Director, prepare the agenda for board meeting.
Act as official spokesperson for the board, when asked by the Executive Director and board.
Work with the Executive Director on new board member orientation.
Coordinate and participate in the Executive Director's annual performance evaluation.
Work with Chair of the Audit Committee to enforce conflict of interest policies.
Coordinate the formal recognition program and past board members involvement in PPAG.

Term:
The President serves for one year and automatically becomes Immediate Past-President at the end of his/her term.


President-Elect

Purpose:
To assist the President, to communicate goals and initiatives of the Board of  Directors, and ensure that the directives of the Board are carried out. The President-elect is elected by the members of PPAG.

Rationale:
As a member of the Executive Committee, the President-elect assumes a leadership role in the organization by assisting the President in the facilitation and coordination of the goals and directives of the Board of Directors.

Duties and Responsibilities:
Attend board meetings as prescribed in the bylaws.
Serves on the Executive Committee.

Facilitate and coordinate the directives of the BOD.
Help Supervise and evaluate the Executive Director.

Term:
The President-elect serves for one year and automatically becomes President at the end of his/her term.


Immediate Past-President

Purpose: 
To assist the President, to communicate the goals and initiatives of the Board of Directors, and ensure that the directors of the Board are carried out. 

Rationale:
As a member of the Executive Committee, the President-elect assumes a leadership role in the organization by assisting the President in the facilitation and coordination of the goals and directives of the Board of Directors.

Duties and Responsibilities:
Serves as the Chair of the Nominations Committee.
Serves on the Executive Committee. 
Attend board meetings as prescribed in the bylaws.

Facilitate and coordinate the directives of the BOD.
Help Supervise and evaluate the Executive Director.

Term:
The Immediate-Past President serves for one year ending his/her Board term. 


Treasurer and Chair of Finance Committee

Purpose:
To assist the Board of Directors in maintaining a fiscally sound organization. 

Duties and Responsibilities:
Reviews at least quarterly the books and records of the Organization with the Executive Director, and reports to the Board of Directors.
Serves on the Executive Committee.
Chairs
the Finance Committee.
Oversees the development of an annual operating budget.
Reports i
mmediately to the Board of Directors any discrepancies in the Organization’s accounts and makes recommendations for improvements in procedure.

Term:
The term of Treasurer is 3 years. 


Treasurer-Elect

Purpose:
To assist the Treasurer and Board of Directors in maintaining a fiscally sound organization.

Duties and Responsibilities:
Assists the Treasurer and Chair of Finance Committee.
Learns the duties and responsibilities of the Treasurer position.
Serves as a non-voting member of the Executive Committee and Board of Directors.

Term:
The Treasurer-elect serves for one- ear and automatically becomes Treasurer at the end of his/her term. 

 


 

 

 


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